JOB DESCRIPTION

Position: Assistant Pension Officer

Job Grade: MURBS 4

Reports To: Assistant Principal Pension Officer – General Administration

Supervises: None

MAIN PURPOSE OF THE JOB
The position assists in member registration, accounting for all member contributions and project staff data management in line with Scheme policies and compliance standards.

DUTIES AND RESPONSIBILITIES
1. Member Registration
• Assist in the registration of new members.
• Obtain and put on record all registration documents as per the Scheme requirements.

2. Member Contribution
• Assist in reconciling, monitoring and tracking contributions for each registered member across MUK, Treasury, Projects, Contracts, and AVCs.
• Assist in verifying the monthly allocation of all the Scheme’s contributions.
• Collaborate with relevant parties to clarify and correct any anomalies and discrepancies in contributions.

3. Project Contributions Reconciliation and Reporting
• Prepare a daily report on contributions received, categorized by Treasury, Contracts, Projects, AVCs, Allocated and Unallocated and upload reconciled contribution schedules to Google Drive.
• Assist in preparing a Monthly Report on all contributions received, split into Treasury, Contracts and Projects.
• Track and update movement in allocated/unallocated project contributions and AVCs.
• Assist in analysing and reconciling missing month-on-month contributions for identified contracts/projects.
• Work with Project Administrators and PIs to explain or correct project contributions missing member details.

4. Project and Contract Records Management
• Update a register of all active and closed projects/contracts.
• Coordinate with the Accountant and service providers on project-related data.
• Issue, receive, and verify biodata forms for project staff.
• Flag and escalate erroneous biodata to the relevant PIs.
• Work with Principal Investigators to complete project profiles using standard templates and forms.

5. Perform any other duties as assigned by the Supervisor.

KEY PERFORMANCE INDICATORS
• Accurate Member Registration
• Monthly contribution reconciliation accuracy
• Timely contribution reporting

JOB SPECIFICATION
Minimum Qualification:
• Bachelor’s degree in Business Administration/relevant field from a reputable institution.

Experience:
• At least 1 year of experience in a relevant field.

KEY COMPETENCIES AND SKILLS
• Excellent written and verbal communication skills.
• Attention to Detail
• Basic Knowledge of Contributions
• Adaptability

Interested candidates are encouraged to submit their CVs to vacancies@hrstudio.org